Job Description

This role will support support the Chief Compliance Officer and the Compliance Analyst, the General Counsel, and the Associate General Counsel at a mid-size Private Equity firm. This role will assist with record-keeping and corporate maintenance. This Administrative Assistant will also provide administrative support to the NY-based compliance and legal teams. Our client has a great track record of talent development for it's administrative staff and investment from all levels.

Job Responsibilities:

• Assist with Code of Ethics administration including filing incoming personal account statements and reconciliation of personal account statements against internal preclearance records.
• Assist with production of quarterly compliance reporting pack
• Compile, distribute and collect quarterly compliance certificates for 90+ personnel
• Assist with document production for mock audits and any regulatory examinations
• Manage agendas and materials for various internal committee meetings
• Develop and populate the firm’s vendor management database
• Assist with scheduling and maintaining accurate training records for firmwide training (attendee lists, dates, times, materials) and for new hire training
• Assist with onboarding process for new hires and termination process for departing personnel
• Assist with recordkeeping and corporate maintenance
• Manage legal invoices for review and payment
  

Job Requirements:

• Bachelor degree and 2-4 years of administrative experience, preferably in the financial services industry;
• Experience in legal and knowledge of private equity
• Excellent clerical, organizational, time management, written and verbal communication skills
• Technical skills including a full working knowledge of Microsoft Office Suite, and familiarity with database use and functionality
• Ability to prioritize tasks/workload
• Demonstrates professional demeanor
• Commitment to provide superior customer service with all levels of internal management, staff, as well as outside clients and members
• Demonstrates work effectiveness, persistency and commitment

Compensation:

• $75,000 - $85,000