Job Description

Requisition No: 886734

Agency: Agency for Health Care Administration

Working Title: 68900502 - OPS OPERATIONS & MGMT CONSULTANT II

Pay Plan: Temp

Position Number: 68900502

Salary: $21.66 - $28.85 Hourly

Posting Closing Date: 11/06/2026

Total Compensation Estimator Tool

The OPS Operations & Management Consultant II positions serves as the Budget Specialist.

The Budget Specialist supports the financial oversight, grants compliance, and budget management functions of the Florida Rural Health Transformation Program.

The position assists with day-to-day budget tracking, expenditure monitoring, and financial documentation to ensure program funds are managed in accordance with CMS requirements, federal grant guidance, state financial rules, and Agency policies.

The Budget Specialist works under the direction of the Budget and Grants Compliance Manager, providing analytical, administrative, and reporting support for federal grant compliance, sub-awardee monitoring, and program budget operations.

This position is housed at headquarters.

Key Responsibilities

• Assist the Budget and Grants Compliance Manager with day-to-day budget tracking, reconciliation, and monitoring of program expenditures, obligations, and encumbrances.
• Support preparation of budget summaries, expenditure reports, forecasting tools, and financial dashboards for leadership and program stakeholders.
• Compile and organize financial data and supporting documentation for CMS financial reports and other required federal fiscal submissions.
• Track grant compliance deadlines and maintain calendars of financial reporting requirements to help ensure timely submission.
• Review invoices, reimbursement requests, and financial documentation for accuracy, completeness, and compliance with allowable cost requirements.
• Assist with monitoring sub-awardee budgets and expenditures, including compiling documentation and flagging potential compliance concerns for review.
• Maintain organized, audit-ready documentation of fiscal processes, transactions, and compliance activities.
• Help prepare materials and respond to routine inquiries in support of audit readiness, CMS monitoring, and internal financial reviews.
• Assist in identifying variances, errors, or discrepancies in budget and expenditure data and bring them to the attention of the Budget and Grants Compliance Manager.
• Provide administrative and logistical support for training sessions delivered to program staff and sub-awardees on fiscal policies and reporting expectations.
• Support coordination with procurement, contract management, regional leads, and other internal teams on routine financial matters.
• Assist with data entry, spreadsheet maintenance, and updates to financial tracking and reporting systems.
• Help compile background materials and data in support of legislative budget requests, budget amendments, and legislative budget analyses.
• Perform other budget, financial tracking, and grants compliance support duties as assigned.

A good attendance record is essential for any individual in this position as the work involved occurs daily and is time sensitive.

The individual in this position is expected to report to work daily and on time.

Leave must be requested in advance except in emergency circumstances not under the control of the employee.

Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for Other Personal Services (OPS) employees features a highly competitive set of employee benefits including:

• No state income tax for residents of Florida;
• State Group Insurance coverage options (must meet eligibility requirements), including health, life, dental, vision, and other supplemental insurance options;
• Savings & Spending Accounts;
• 401 (a) FICA Alternative Plan administered through VALIC (tax deferred Retirement Savings Plan);
• Participation in the Florida Deferred Compensation Plan (457b)

For a more complete list of benefits and eligibility requirements, visit www.mybenefits.myflorida.com.

What is OPS employment?

OPS employment is a temporary employer/employee relationship used for accomplishing short term or intermittent tasks. OPS employees are at-will employees and are subject to actions such as pay changes, changes to work assignment, and terminations at the pleasure of the agency head or designee.

OPS employees do not serve probationary periods or become permanent in their positions because they serve at the pleasure of the agency head.

This is an Other Personal Services (OPS) position and is 100% grant-funded under the Rural Health Transformation Program with funding from the Centers for Medicare & Medicaid Services (CMS). Funding is currently approved for five years (2026–2031); continuation of this position is contingent upon renewal or extension of grant funding.

KNOWLEDGE, SKILLS, AND ABILITIES

• Working knowledge of budget tracking, financial reporting, and grants compliance concepts.
• Basic understanding of federal grant management and federal cost principles (2 CFR Part 200), or the ability to quickly develop proficiency.
• Strong attention to detail and accuracy in reviewing financial data and documentation.
• Solid analytical skills, including the ability to identify errors, variances, and potential compliance issues.
• Strong organizational skills, including the ability to track multiple deadlines and reporting requirements.
• Proficiency with spreadsheets, financial tracking tools, and fiscal reporting systems.
• Effective written and verbal communication skills.
• Ability to work both independently and collaboratively within a team environment.
• Ability to maintain confidentiality and handle sensitive financial information appropriately.

MINIMUM QUALIFICATIONS REQUIREMENTS

• Two years of experience in budget support, financial administration, grants administration, or accounting, preferably in a public-sector or federally funded program.

Preference will be given to candidates with:

• Bachelor's degree or higher in accounting, finance, public administration, business administration, or a related field.
• Relevant coursework, training, or certification in accounting, finance, or grants management is a plus.
• Experience supporting CMS grants, federal healthcare funding, or public health financial oversight.
• Experience working in a state government budget, accounting, or fiscal compliance function.
• Familiarity with federal reporting platforms and grant management systems.
• Prior experience with invoice review, reimbursement processing, or sub-award documentation.

LICENSURE, CERTIFICATION, OR REGISTRATION REQUIREMENTS

N/A

CONTACT: RECHELL JOHNSON 850-228-6845

BACKGROUND SCREENING

It is the policy of the Florida Agency for Health Care Administration that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.