Job Description

Requisition No: 885186

Agency: Agency for Health Care Administration

Working Title: 68026229 - ADMINISTRATIVE ASSISTANT I

Pay Plan: Career Service

Position Number: 68026229

Salary: $1,420.62 Biweekly

Posting Closing Date: 10/21/2026

Total Compensation Estimator Tool

Salary range is $1,420.62 bi-weekly and is non-negotiable.

Hours Monday through Friday 8:00 a.m. to 5:00 p.m.

Our Organization and Mission:

The Agency for Health Care Administration (AHCA) is Florida’s chief health policy and planning entity.

The Agency is responsible for the oversight and administration of the Florida Medicaid program, the licensure and regulation of nearly 50,000 health care facilities and empowering consumers through health care transparency initiatives.

Under the direction of Agency Secretary Harris, the Agency is focused on advancing Governor DeSantis’ vision for Florida’s health care system to be the most cost-effective, transparent, and high-quality health care system in the nation.

The General Counsel’s Office provides support to the Agency to assist with carrying out its mission.

If you have a desire to use your talent and skills at an organization that provides critical services to millions of individuals and families across the state, AHCA invites you to apply to become an essential member of our team.

As one of Florida’s leading state agencies, AHCA’s diverse workforce community of more than 1,400 employees is proud of its efforts to serve the people of Florida.

Agency Objectives:

COST-EFFECTIVE

Leveraging Florida’s buying power in delivering high quality care at the lowest cost to taxpayers.

TRANSPARENT

Supporting initiatives that promote transparency and empower consumers in making well informed healthcare decisions.

HIGH QUALITY

Emphasizing quality in all that we do to improve health outcomes, always putting the individual first.

The Work You Will Do:

Working under the direction of up to three Senior Attorneys, the assistant is responsible for providing administrative support as directed. Specifically, the assistant will:

• Prepare a variety of legal documents and correspondence.
• Prepare trial exhibits and discovery responses.
• Monitor all assignments received by the attorneys.
• Set up, establish, organize, and maintain an efficient and complete filing system.
• Prompt and accurate handling of incoming and outgoing mail and faxes.
• Make travel arrangements and submit requests in travel system.
• Schedule meetings and other events as requested by attorneys.
• Schedule Court Reporters and other services as needed.
• Receive telephone calls and take messages as necessary.
• Field routine calls from the public.
• Assist other staff as needed.
• Other duties as assigned.

How You Will Grow:

AHCA employees are expected to uphold the four core values: Accountability, Fairness, Responsiveness, and Teamwork. In turn, we will offer you valuable experience and opportunity for growth.

Where You Will Work:

Tallahassee, Florida’s Capital City, lined with rolling hills, oak trees, and canopied roads combines old world charm with a modern pace of life. Home to two major universities as well as state government, Tallahassee is a mid-sized city in the heart of Florida’s Big Bend. Boasting proximity to the coast and centrally located to popular tourist destinations, Tallahassee is highly desirable location for both those seeking their first job or those ready to enter the next exciting, chapter in their career. Also, with no state income tax, Florida is great place to work regardless of where you find yourself on the career ladder.

Benefits of Working for the State of Florida:

Working for the State of Florida is more than a paycheck. We offer an excellent array of benefits, including:

• Health insurance (i.e., individual and family coverage) to eligible employees
• Life insurance; $25,000 policy is free plus option to purchase additional life insurance
• Dental, vision and supplemental insurance
• State of Florida retirement options, including employer contributions
• Ability to earn up to 104 hours of paid annual leave as a new employee with the State of Florida
• Ability to earn up to 104 hours of sick leave annually
• Nine paid holidays and 1 personal holiday each year
• Opportunities for career advancement
• Tuition waivers (accepted by major Florida Colleges/universities)
• Student loan forgiveness opportunities (eligibility required)
• Training opportunities
• Flexible Spending Accounts
• Shared Savings Program for select medical services
• Lower copays for prescription drugs
• Health and Wellness discounts

For a more complete list of benefits, please visit https://www.mybenefits.myflorida.com/

SUCCESSFUL COMPLETION OF A BACKGROUND INVESTIGATION IS A CONDITION OF EMPLOYMENT.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge

• Knowledge of administrative principles and practices.
• Knowledge of office procedures and operational practices.
• Knowledge of data collection methods and techniques.
• Knowledge of effective communication principles and practices.

Skills and Abilities

• Ability to collect, evaluate, and analyze data related to administrative functions such as accounting, personnel, purchasing, or report writing.
• Ability to prepare clear, accurate correspondence and administrative reports.
• Ability to interpret, understand, and apply applicable rules, regulations, policies, and procedures.
• Ability to utilize effective problem‑solving techniques.
• Ability to plan, organize, and coordinate work assignments efficiently.
• Ability to work independently and manage multiple priorities.
• Ability to communicate effectively, both verbally and in writing.
• Ability to establish and maintain effective working relationships with internal and external stakeholders.

MINIMUM QUALIFICATIONS REQUIREMENTS

• One year of administrative experience is required.

Preference may be given to candidates with legal experience.

LICENSURE, CERTIFICATION, OR REGISTRATION REQUIREMENTS

N/A

CONTACT: JULIA SMITH 850-412-3696

BACKGROUND SCREENING

It is the policy of the Florida Agency for Health Care Administration that any applicant being considered for employment must successfully complete a State and National criminal history check as a condition of employment before beginning employment, and, if applicable, also be screened in accordance with the requirements of Chapter 435, F.S., and Chapter 408, F.S. No applicant may begin employment until the background screening results are received, reviewed for any disqualifying offenses, and approved by the Agency. Background screening shall include, but not be limited to, fingerprinting for State and Federal criminal records checks through the Florida Department of Law Enforcement (FDLE) and Federal Bureau of Investigation (FBI) and may include local criminal history checks through local law enforcement agencies.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.