Job Description

The Opportunity

The Assistant Controller supports the Controller in the delivery of accurate, timely, and compliant financial processing and reporting. This role provides supervisory oversight and hands on core accounting activities (general ledger, AP/AR, reconciliations, payroll backup), ensures workflow quality and consistency across the accounting team, plays a central role in financial systems optimization, including upcoming ERP upgrades, automation initiatives, and AI enabled process improvements.

Status: Regular Full-Time, Excluded
Number of Positions: 1
Pay Grade: Grade 17 - $86,500.00 to $117,100.00CAD
Location: Vancouver
Reports to: Controller

As an Assistant Controller

• you will play a key role in strengthening service delivery, clarifying handoffs, increasing operational resilience
• advancing critical finance transformation initiatives.
• This role provides capacity relief to the Controller, improves team alignment, and enhances the overall effectiveness of the Finance function.

Financial Transformation

• Identify, develop and implement opportunities to streamline and automate accounting workflows to improve efficiency, enhance data accuracy, and reduce manual intervention.

• Assist the Controller with developing and updating written finance policies, procedures and internal control documentation.

• Partner with IT and external vendors to maintain current system and assess, design, test, and implement technology improvements, including system upgrades and maintenance, workflow automation, and integrations.

• Support the Controller with special projects and workflow process improvements leveraging system improvements and AI, ensuring documentation and communication to staff.

• Drive the adoption of digital tools and contribute to building a future ready Finance function.

• Maintain a prioritized backlog of finance system issues and opportunities, coordinate stage gate progress with the Controller and Director of Financial Excellence.

Financial Accounting

• Improves overall effectiveness and efficiency of accounting services and finance processes by reinforcing handoffs, expectations, and consistent guidance to team members.

• Ensure accounting procedures are consistent with Canadian Accounting Standards for Not-for-Profit Organizations.

• Maintains the account structure for the chart of accounts which includes set up of new general ledger accounts, department identification numbers, technology & activity codes and restricted project identification numbers.

• Responsible for the accuracy in the general ledger, subsidiary ledgers, and all banking records by reviewing all reconciliations, running analysis reports, and ensuring that the necessary adjustments are amended prior to the approval of the Controller.

• Review and approve standard journal entries, accruals, reconciliations, and month end working papers.

• Manages the month-end and year-end process, including advanced general ledger tasks, complex journal entries, reconciliation reviews and variance analysis.

• Support the Controller in preparing accurate and timely internal and external financial statements.

• Ensures that all statutory and tax regulations are followed and adhered to, and procedures are established and maintained.

• Prepare or support with remittances and compliance reporting as needed.

• Coordinates the interim and annual audits.

Team Support

• Provide coaching, direction, and day-to-day guidance to accounting staff

• Supports Accounts Payable and ensures that disbursement function is properly administered.

• Monitor service ticket queues and ensure timely resolution, coordinating with the relevant accounting staff.

Payroll Support and Back-Up

• Translate Payroll transactions to accounting system.

• Manage the preparation of manual payroll payments (cheque, eft, wire, etc.).

• Maintains a continuity schedule of employee vacation leave balance information.
• Serve as backup for payroll remittance and reporting of third party payment to external vendors and regulatory bodies.
• Serve as backup preparer or reviewer for payroll processing during absences, peak periods,

Knowledge, Skills & Experience you have:

Education:

• University degree in Business, Accounting or equivalent
• Professional accounting designation (CPA), or equivalent required.

Experience

• 7 years of progressive experience in financial accounting, audit, or financial operations.

• Demonstrated experience in month end close, reconciliations, AP/AR oversight, and financial controls.

• Experience leading end to end projects.

• Demonstrated experience utilizing digital tools, automation, and AI-enabled technologies to enhance financial operations, streamline processes, improve reporting accuracy, and support organizational effectiveness.

• Experience working with or supporting payroll functions preferred.

• Experience with financial or payroll system changes, testing, or implementations is required.
• Experience in the public sector, regulatory, or not for profit environment preferred.

Technical Skills

• Strong working knowledge of accounting standards for not-for-profit organizations (ASNPO).

• Strong knowledge of process improvement and system optimization

• Proficiency with Microsoft Dynamics GP and related financial systems.

• Ability to learn and troubleshoot systems issues and translate business requirements into system needs.

• Ability to coach and guide accounting staff without formal supervisory authority.

• Strong communication skills with the ability to improve alignment and consistency across a team.

• Ability to manage multiple priorities and deadlines under tight timelines.
• Strong service orientation and ability to work collaboratively with organizational stakeholders

Beyond the role:

• Compensation & Benefits – In full transparency, you can find our industry-competitive compensation information on our postings. For our regular employees, we have outstanding benefits that include extended health, dental and disability coverage, access to an employee and family assistance program (EFAP), competitive annual paid vacation entitlements, public service defined benefit pension plan, generous top-up allowance for new parents, and time-off for caregiving, moving, and adoption leave. We recently upgraded our mental health benefits to $1500 separate from our non-mental health paramedical services too.
• Learning & Development – We value giving and receiving feedback, as well as encouraging different ways for us to continuously learn as a company. This can be through lessons learned, wrap up sessions, one-on-one meetings, and team or individual courses, workshops, and conferences. In addition, we offer up to $1500 tuition aid per calendar year to support your education and learning goals.
• Community & Wellness – We recognize and respect each other’s diverse needs. We strive to maintain a healthy culture of psychological safety, belonging, and space to prioritize healthy minds and well-being. This includes Wellness Wednesday (meeting free time), flexible paid holidays, a free subscription to the Calm app, and a flexible hybrid work environment focused on connections. Our teams also enjoy giving back to the community, and having fun, whether volunteering in the community, or running together on our Sun Run team. In 2024, Technical Safety BC supported BC Cancer Foundation, Aboriginal Coalition to End Homelessness, Crisis Centre BC, Quest Non-Profit Grocery Markets, A Loving Spoonful, and Greater Vancouver Foodbank.
• Employee Resource Groups – We have Employee Resource Groups (ERGs) for Mental Health & Wellness, Indigenous Relations & Reconciliation, and Equity Diversity and Inclusion (EDI) to support initiatives we’re passionate about.

About Technical Safety BC

At Technical Safety BC, we matter to each other. Together, we apply a systems mindset to safety, embrace possibility, and act on what we learn. Our culture empowers and enables innovation and connection. Our environment welcomes diverse perspectives and learning is celebrated. We make decisions based on data and use our expertise to make the safety system equitable for all. 

Our values guide our work.

• We see genius in diversity
• We foster confidence
• We make the complex simple
• We adapt

Technical Safety BC is an independent, self-funded organization that oversees the safe installation and operation of technical systems and equipment across the province. In addition to issuing permits, licenses and certificates, we work with industry to reduce safety risks through assessment, education and outreach, enforcement, and research. Through simplification of our initiatives, we promote understanding and engagement, making safety accessible to everyone. As society changes, we create and adopt new ideas, skills, and tools that will enable us to meet the safety challenges of a highly-connected world.

We see genius in diversity and are committed to creating an equitable and inclusive workforce. We recognize that diverse life paths and experiences contribute to the overall qualifications for each role. If you feel that you could excel in this position, but do not necessarily meet the formal requirements, we encourage you to apply.

If you are interested in one of our career opportunities and require accommodation or assistance with the application or recruitment process, please contact us directly at careers@technicalsafetybc.ca

If you are interested in this position, please apply online by June 11th at 4:00pm PST. To see a full list of our current opportunities or to learn more about working at Technical Safety BC, please visit our careers page

We thank everyone who has applied to this opportunity. Applicants can check the status of their online applications by logging into their profile. Only those shortlisted for an interview will be contacted directly.