Job Description

The Opportunity

The Payroll Specialist is responsible for the timely and accurate completion of the operational requirements of the payroll cycle, including the processing, troubleshooting and reporting of payroll and employee expense submissions.

Status: Regular Full-Time, Excluded
Number of Positions: 1
Pay Grade: 14 ($62,100 - $84,100)
Location: Vancouver, BC
Reports to: Controller

As a Payroll Specialist, you will:

Provide Payroll Support

• Applies applicable acts, collective agreement language, regulations, policies and procedures regarding payroll administration matters to ensure that employees are paid correctly, timely and the organization’s obligations are met.
• Accurately enters and processes full cycle, bi-weekly payroll for all employees and accurately monitors all adjustments, new hires, employment changes and terminations. Validates and audits timesheets to ensure compliance and accurate payment.
• Prepares and remits withholdings and any necessary reporting to appropriate third parties (i.e. CRA, Pensions BC, CSB, BCGEU, etc.).
• Ensures appropriate miscellaneous payroll expenses, such as boot allowance, fitness reimbursement and overtime meal allowances are legitimate and accurate before system entry.
• Resolves all inquiries for payroll and time sheets from employees. Validates and audits timesheets to ensure compliance and accurate payment.
• Prepares, maintains and reviews payroll reports and troubleshoots errors and inconsistencies.
• Reviews payroll systems, controls, documentation and procedures and makes recommendations on the development and enhancement of new and revised payroll systems and processes.
• Acts as back up for the Payroll Business Partner.
• Provides payroll support, cross training, coverage and other Finance related projects as needed.

Help with System and Data Management

• Translates organizational requirements into payroll processes and system capabilities.
• Works collaboratively with management in the Finance, IT & Operations departments to continually enhance payroll services and data integrity. Ensures processes leverage the benefits of the HRMS and minimizes manual input and controls.
• Administers the employee expense submission systems and procedures in line with approved corporate policies and the collective agreement to ensure that employee submissions are appropriate and approved.

Conduct Client Services

• Responds to and resolves inquiries for payroll, employee expense submissions and HRMS from employees and service providers.
• Maintains accurate employee records and maintains integrity, security and confidentiality of information received thus ensuring that the requirements under privacy legislation are met.
• Acts as a super user of HRMS, expense submissions software and provides training when requested.

Knowledge, Skills & Experience you have:

• 3+ years’ experience with an automated/HRMS payroll system. Knowledge of UKG is an asset.
• Requires a Payroll Compliance Practitioner certification and working toward Certified Payroll Manager certification is preferred.
• Membership in good standing with the Canadian Payroll Association.
• Experience administering payroll in a unionized environment preferred.
• Knowledge of payroll systems, methods, practices and principles and involved in processing salaried and hourly payrolls.
• Knowledge of year end processing and pension and benefits administration.
• Ability to maintain confidentiality while working with employee information.
• Ability to maintain a sustained attention to detail with a high level of accuracy.
• Proven organizational skills and ability to multitask and meet deadlines while dealing with frequent interruptions.
• Excellent verbal and written communication skills are required.
• Ability to use computers in a MS Windows environment with mid-level experience working with MS Excel.
• Excellent interpersonal and team building skills, with proven experience in meeting client needs.

Beyond the role:

• Compensation & Benefits – In full transparency, you can find our industry-competitive compensation information on our postings. For our regular employees, we have outstanding benefits that include extended health, dental and disability coverage, access to an employee and family assistance program (EFAP), competitive annual paid vacation entitlements, public service defined benefit pension plan, generous top-up allowance for new parents, and time-off for caregiving, moving, and adoption leave. We recently upgraded our mental health benefits to $1500 separate from our non-mental health paramedical services too.
• Learning & Development – We value giving and receiving feedback, as well as encouraging different ways for us to continuously learn as a company. This can be through lessons learned, wrap up sessions, one-on-one meetings, and team or individual courses, workshops, and conferences. In addition, we offer up to $1500 tuition aid per calendar year to support your education and learning goals.
• Community & Wellness – We recognize and respect each other’s diverse needs. We strive to maintain a healthy culture of psychological safety, belonging, and space to prioritize healthy minds and well-being. This includes Wellness Wednesday (meeting free time), flexible paid holidays, a free subscription to the Calm app, and a flexible hybrid work environment focused on connections. Our teams also enjoy giving back to the community, and having fun, whether volunteering in the community, or running together on our Sun Run team. In 2024, Technical Safety BC supported BC Cancer Foundation, Aboriginal Coalition to End Homelessness, Crisis Centre BC, Quest Non-Profit Grocery Markets, A Loving Spoonful, and Greater Vancouver Foodbank.
• Employee Resource Groups – We have Employee Resource Groups (ERGs) for Mental Health & Wellness, Indigenous Relations & Reconciliation, and Equity Diversity and Inclusion (EDI) to support initiatives we’re passionate about.

About Technical Safety BC

At Technical Safety BC, we matter to each other. Together, we apply a systems mindset to safety, embrace possibility, and act on what we learn. Our culture empowers and enables innovation and connection. Our environment welcomes diverse perspectives and learning is celebrated. We make decisions based on data and use our expertise to make the safety system equitable for all. 

Our values guide our work.

• We see genius in diversity
• We foster confidence
• We make the complex simple
• We adapt

Technical Safety BC is an independent, self-funded organization that oversees the safe installation and operation of technical systems and equipment across the province. In addition to issuing permits, licences and certificates, we work with industry to reduce safety risks through assessment, education and outreach, enforcement, and research. Through simplification of our initiatives, we promote understanding and engagement, making safety accessible to everyone. As society changes, we create and adopt new ideas, skills, and tools that will enable us to meet the safety challenges of a highly-connected world.

We see genius in diversity and are committed to creating an equitable and inclusive workforce. We recognize that diverse life paths and experiences contribute to the overall qualifications for each role. If you feel that you could excel in this position, but do not necessarily meet the formal requirements, we encourage you to apply.

If you are interested in one of our career opportunities and require accommodation or assistance with the application or recruitment process, please contact us directly at careers@technicalsafetybc.ca

If you are interested in this position, please apply online by 4:00pm PT April 10th, 2026. This opportunity will remain posted until filled; however, priority consideration will be given to those who apply by the deadline. To see a full list of our current opportunities or to learn more about working at Technical Safety BC, please visit our careers page

We thank everyone who has applied to this opportunity. Applicants can check the status of their online applications by logging into their profile. Only those shortlisted for an interview will be contacted directly.