Commonwealth of Virginia

22934 - Contract Manager Residency Supervisor

Commonwealth of Virginia  •  Franklin, VA (Onsite)  •  2 hours ago
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Job Description

Provide day-to-day oversight of contractors performing maintenance activities for the residency area. Manage field maintenance service contracts, interpret contract provisions and provide technical guidance to contractors and field staff.

How you will contribute:
  • Contract Development: Develop contracts according to scope for assigned program area.
  • Contract Guidance and Support: Provide contracting advice and support to others in the area of contract management. Provide support and analysis to leaders to assist in determining what contracts exist to accomplish work and provide input to different contracting approaches.
  • Contract Management: Oversee and evaluate performance of contract work according to specifications. Monitor and review activities and progress. Communicate with contractors and respond to questions or issues that arise.
  • Contract Management: Oversee, evaluate and document contractor performance and progress to ensure work is performed according to contract. Review, inspect and verify completed work based on contract specifications and provisions. Communicate and meet with contractors to discuss contract questions and resolve conflicts. Review and respond to citizen concerns and complaints regarding contract relation issues. Measure and calculate quantities for payment. Review and communicate safety issues to contractor to assure safety of workers and the traveling public. Conduct utility relocation reviews prior to and during work activities. Coordinate and conduct project showings and preconstruction conferences. Pursue resolution of disputes and provide support on claims.
  • Contracting Processes and Procedures: Follow established processes and procedures in all phases of contract development and monitoring. Provide support in overall contract planning, development and implementation.
  • Emergency Operations: Assist in the development and management of snow removal and emergency operations contracts. Coordinate contract forces to meet established guidelines on snow and ice removal from roadways. Document and address contractor performance issues. Notify management team if any corrective action is taken or needed. Calculate and verify contract pay items.
  • Maintenance Contract Development: Scope, compile and review maintenance and emergency response contracts. Develop and recommend improvements to contract services. Secure field data to formulate and scope maintenance services, roadside contracts, pavement schedules, guardrail repair or replacement, RAAP and SAAP contracts. Develop maintenance contracts from bidding stage through final contract payment. Present cost estimates and make or buy analysis to management team. Track guardrail damage and collect information from county and state agencies. Provide estimates and documentation for reimbursement of guardrail repair expenditures. Assist residency in completing investment and service recommendations, performance and needs assessments, and outsourcing recommendations. Respond to audit findings and resolve irregularities.
  • Reporting and Systems: Update and maintain records, reports and systems related to assigned contracts.
  • Time Management: Demonstrate ability to manage several assignments at the same time, working through subordinate staff. Occasionally will need to perform tasks outside of normal role of responsibility. Encourage team building environment among staff and in the execution of duties. Keep staff and supervisor updated on important developments and on work assignments.


  • What will make you successful:
  • Ability to analyze problems, document and communicate performance results and identify solutions to support residency goals and objectives.
  • Ability to develop contract specifications, scopes of work and engineering estimates.
  • Ability to develop, read, interpret and apply maintenance contracts, plans, sketches and policies.
  • Ability to gather data and prepare reports.
  • Ability to supervise work and oversee contractors and crew operations.
  • Considerable knowledge of roadway maintenance and construction operations, equipment and techniques.
  • Knowledge of federal and state permits related to roadway construction and maintenance activities.
  • Knowledge of federal and state transportation rules, regulations and policies.
  • Knowledge of supervisory principles and practices to include performance management and discipline.
  • Skill in the use of computers and software applications.

  • Minimum Qualifications:
  • Ability to develop contract specifications, scopes of work, engineering estimates, and perform mathematical calculations.
  • Ability to develop, read, interpret, apply maintenance contracts, plans and policies.
  • Ability to gather data and prepare reports.
  • Ability to supervise, oversee contractors and crew operations.
  • Knowledge of contract development, administration and management.
  • Knowledge of federal, state, transportation rules, regulations and policies.
  • Knowledge of procurement practices.
  • Knowledge of roadway maintenance, construction operations, equipment and techniques.
  • Skill in the use of computers and software applications.
  • Valid driver's license.

  • Additional Considerations:
  • A combination of training, experience, or education in Business Administration, Public Administration, Engineering or related field desired.
  • Experience developing maintenance contracts and monitoring contractor performance.
  • Experience in contract administration and monitoring and supervising contract monitors.
  • Experience with contract advertisement and bidding procedures.
  • Knowledge of state permit process related to roadway construction and maintenance activities.

  • Click below to learn more about the Competency Model associated with this Position:
    Competency Model

    Physical Requirements
    Physical Requirements

    VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.
    VDOT Code of Ethics
    Standards of Conduct
    Physical Requirements
    Physical Requirements
    Commonwealth of Virginia

    About Commonwealth of Virginia

    The Commonwealth of Virginia is located in the South Atlantic region of the United States. It was the 10th state to be admitted to the Union on June 25, 1788. Home to approximately 8 million residents, Virginia is the 12th most populous state in the United States. The capital is Richmond, and its most populous city is Virginia Beach.

    The narrative history of the Commonwealth of Virginia often begins with the founding of Jamestown in 1607, near what is now modern day Williamsburg, Virginia. Jamestown became the first permanent English settlement in the New World, and the Virginia General Assembly, established on July 30, 1619, is now recognized as the oldest legislative body in the western hemisphere. When Virginia became a royal colony in 1624, the robust tobacco trade that had been developing in Virginia helped establish the American colonies as a powerful economic force. During the American Revolution, Virginia witnessed the final surrender of British forces at Yorktown and later became known as the birthplace of many revolution-era figures and future American presidents, including George Washington and Thomas Jefferson. To date, 8 United States presidents have been born in Virginia, more than in any other state.

    The modern government of Virginia is nearly identical in structure to the federal government, and is divided into 3 branches, these being the executive, legislative, and judiciary branches. The Virginia General Assembly is comprised of the 100-member House of Delegates and the 40-member Senate. A governor and lieutenant governor are elected every 4 years. Governors cannot be elected to or serve consecutive terms. Virginia’s judicial system consists of the Supreme Court of Virginia and the Court of Appeals of Virginia, the Circuit Courts, and the lower General District Courts and the Juvenile and Domestic Relations District Courts. Virginia has 13 electoral votes in presidential elections, and possesses 11 seats in the U.S. House of Representatives.

    Industry
    Government & Public Safety
    Company Size
    1,001-5,000 employees
    Headquarters
    Richmond, VA
    Year Founded
    1776
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