Job Title: Honours and Corporate Support Lead

Band

SEO

Business Group

People and Capability Group

Directorate

People and Capability Group

Team

People and Capability DG Office

Type

Permanent

Location

National

Purpose

This is an exciting, challenging and high-profile opportunity to work in the Director General’s Office, supporting delivery across a varied portfolio including honours and corporate priorities. The postholder will help coordinate key business activity across the Directorate, supporting strategic planning, governance and delivery against organisational priorities. You will work closely with colleagues across the Ministry of Justice and senior stakeholders, maintaining effective relationships while providing flexible support to both the DG’s Office and wider corporate teams.

The role will be a part of a collaborative and engaging private office team that supports the DG across his full portfolio to maintain, strengthen and lead the MoJ People and Capability Group of over 1,100 people. You will need to be well organised and adaptable, with excellent judgement and the ability to prioritise a busy workload with conflicting priorities, along with having a strategic mind.

You will support the delivery of priorities across the Director General’s Office, helping to ensure that key corporate, governance and honours activity is effectively coordinated and progressed. The role will involve working with colleagues and senior leaders across the Ministry of Justice, engaging with stakeholders at all levels to support strong planning and the successful delivery of honours and corporate work across the organisation.

Responsibilities

• Lead the coordination of the Ministry of Justice honours process, including preparing submissions and briefings for senior leaders, supporting Honours Sub Committee and Senior Honours Committee activity, and helping deliver twice-yearly Birthday and New Year honours rounds.
• Work at the centre of a high-profile programme with exposure to senior stakeholders across MoJ and Cabinet Office, contributing to outreach, diversity initiatives, communications, and the delivery of key milestones across honours, Royal Garden Parties and Imperial Service Medals throughout the annual honours calendar.
• Develop and maintain strong stakeholder relationships across the Department, including secretariat, governance and risk teams, as well as with colleagues within the Group and senior leaders across the wider department.
• Flexible support across the portfolio of the Governance, Performance and Risk team to deliver corporate priorities across the Directorate and support cross-cutting governance meetings and associated stakeholder engagement and processes.
• Demonstrate flexibility and adaptability by supporting wider Director General’s Office priorities as required, including providing additional support to the DG’s Private Office during periods of high demand, helping ensure the smooth running of senior leadership activity and corporate priorities.
• Working closely with People and Capability Group colleagues, and the wider organisation; anticipating problems and actively resolving issues as they arise, providing the group with support and challenge where appropriate.
• Prepare briefings and support Senior Leaders to help them make effective and fair decisions, especially when it comes to honours nominations.

Note: The responsibilities of this role may evolve, and change based on reviewing of portfolios and work that is taking place across the group and team.

Travel to London will be required on an ad hoc basis, but we will provide plenty of notice and work in line with any personal/caring responsibilities you may have. This travel will be included as part of your in-office days.

Essential criteria

1. Experience of supporting senior governance, boards or committees, including coordinating meetings, managing papers and ensuring effective follow-up of actions.
2. Experience of working in a fast-paced, multi-disciplinary environment, with the ability to adapt quickly to changing priorities and demands.
3. Strong written and verbal communication skills, with the confidence to work with and influence senior stakeholders, and to communicate clearly and persuasively.
4. Excellent organisational skills, with the ability to manage a complex and competing workload, prioritise effectively, and maintain attention to detail under pressure.

Desirable

• Knowledge and experience of working in a private office
• Knowledge and experience of the Honours process

We may consider any evidence within your application and/or from interview that demonstrates meeting the desirable criteria as set out in the job description. This will only be after essential criteria is scored and where there is a need to differentiate between closely scored candidates

Application process:

You will be assessed against the Civil service success profiles framework at level for this post.

Sift

Experience:

• Please provide a CV.
• Statement of Suitability (750 words) - Please use your statement to tell us how your experience aligns with the essential criteria listed in the job description.

Interview

Please note that interviews will be held remotely.

During the interview, we will be assessing you on Experience and Strengths questions.

You will be assessed on four experience questions which are based on the essential criteria.

If you have any questions, please reach out to;

marina.bradshaw@justice.gov.uk

Tom.Munnelly@justice.gov.uk

Working Arrangements & Further Information

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas). All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity.

Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone’s circumstances. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles: All successful candidates will be appointed to the nearest viable office nearest to their home postcode and on its respective pay scale. This will be at either a HQ building (subject to desk allocation, a Justice Collaboration Centre (JCC) or a Justice Satellite Office (JSO) – See Map All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity).

For current MoJ employees, your base location will need to be changed to the nearest viable office (to your home postcode), either at a HQ building, JCC or JSO within the National Office Network and moved its location’s respective pay scale (any legacy arrangements/locations will need to be amended).

Some of MoJ’s terms and conditions of service are changing as part of Civil Service reform. The changes will apply to staff joining MoJ who are new to the Civil Service. Staff joining MoJ from other civil service employers will transfer onto the new MoJ terms if they are already on 'modernised' terms in their current post or onto 'unmodernised' MoJ terms if they are on 'unmodernised' terms at their current post. Details will be available if an offer is made.

MoJ candidates who are on a specialist grade, will be able to retain their grade on lateral transfer.

All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet.

Flexible working hours

The Ministry of Justice offers a flexible working system in many offices. Standard full time working hours are 37 hours per week. MoJ welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the MoJ’s Flexible Working policy.

Benefits

The MoJ offers a range of benefits:

Annual Leave

Annual leave is 25 days on appointment and will increase to 30 days after five years’ service.

There is also a scheme to allow qualifying staff to buy or sell up to three days leave each year. Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.

Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management. There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

Eligibility

Staff on fixed term appointments must have been recruited through fair and open competition.

Vacancies advertised “cross-government” are only open to all Civil Service employees and employees of accredited non-departmental public bodies (NDPBs) who were appointed on merit following a fair and open competition; or were appointed to a permanent post through an exception in the Civil Service Commissioners' rules.

Support

• A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
• Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
• For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers. You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. More information can be found on www.www.GOV.UK or Childcare Choices You can determine your eligibility at https://www.childcarechoices.gov.uk/
• Paid paternity, adoption and maternity leave.
• Free annual sight tests for employees who use computer screens.

Working for the Civil Service

The Civil Service Code sets out the standards of behaviour expected of civil servants.

We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order

• To Transformative Business Services (0345 241 5359 (Monday to Friday 8am - 6pm) or e mail moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk);
• To Ministry of Justice Resourcing team (resourcing-management-office@justice.gov.uk);
• To the Civil Service Commission (details available here)

As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace. MoJ are able to offer an interview to disabled candidates who meet the minimum selection criteria, except in a limited number of campaigns.

You will be able to request reasonable adjustments to the recruitment process within the application form. If you need additional help completing the application form, please contact the TBS Recruitment Enquiries Team.

For more information on applying for a role as a candidate with a disability or long-term condition, please watch our animated videos

Diversity & Inclusion

The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Planand the Civil Service Diversity and Inclusion Strategy

Redeployment Interview Scheme

Civil Service departments are expected to explore redeployment opportunities before making an individual redundant. The MoJ is committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

MoJ is able to offer an interview to eligible candidates who meet the minimum selection criteria, except in a limited number of campaigns. Candidates will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.

Civil Service Nationality Rules

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) https://www.gov.uk/settled-status-eu-citizens-families
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window) https://www.gov.uk/government/publications/nationality-rules

Reserve list

A reserve list may be held for up to 12 months from which further appointments may be made for the same or similar roles.