Job Description

Position: Executive Officer to the Superintendent

Department: Student Support Center

Supervisor: Superintendent

Work Hours: 7.5 hours per day

Contract Length: 236 Day Contract Non-CBA

Salary: $59,238 minimum - $71,358 maximum

Classification: Administrative

Summary

Under the direction of the Superintendent, the Executive Officer provides high-level strategic and operational support to the Office of the Superintendent. The Executive Officer coordinates the Board of Education governance process, including preparing agendas, managing Board materials, and following up on Board actions. The position conducts research and analysis to inform district decisions, manages communication between the Superintendent and district leadership, and tracks priority initiatives through completion.

The Executive Officer represents the Office of the Superintendent with Board members, staff, families, and community stakeholders. The position requires sound independent judgment, a high level of discretion with confidential information, and the ability to manage multiple complex priorities with accuracy and attention to detail.

Supervision Received and Exercised

Receives direction from the Superintendent and operates with substantial autonomy, exercising independent judgment on complex and sensitive matters. Provides functional direction and training to administrative staff across the district on Board packet preparation, agenda standards, and records practice.

Essential Duties and Responsibilities - Essential duties may include, but are not limited to the following:

1. Ensure all Board actions comply with New Mexico statute, including Open Meetings Act posting timeframes, and perform the final proofread of every item presented for Board consideration.
2. Prepare, assemble, and distribute Board meeting agendas, packets, minutes, and supporting reports.
3. Serve as the district's working authority on parliamentary procedure, maintaining Robert's Rules and district bylaws and providing immediate answers to procedural questions during meetings.
4. Advise the Superintendent and Board Chair on voting thresholds, quorum requirements, and potential attendance issues that could stall proceedings.
5. Train administrative staff districtwide on agenda item preparation and Board packet standards.
6. Track Board decisions through to implementation, ensuring required administrative actions are documented and completed.
7. Maintain confidential records related to Board actions, policy, legal matters, and personnel.
8. Act as the primary conduit between the Superintendent and department heads, independently triaging and redirecting requests and facilitating information flow without oversight.
9. Prepare briefing materials and dossiers so the Superintendent enters every meeting and official proceeding fully informed.
10. Manage the Superintendent's calendar and travel, protecting time against district priorities rather than simply filling it.
11. Coordinate scheduling and logistics for the Superintendent and the Board of Education.
12. Draft correspondence, memoranda, talking points, and the Superintendent's weekly communication to Board members.
13. Compile and analyze complex data (enrollment trends, staffing and retention measures, legislative and fiscal impacts) to inform district decisions.
14. Research and draft new and revised district policies and administrative regulations at the Superintendent's direction.
15. Prepare presentations and reports for the Board, state agencies, and external partners.
16. Lead and coordinate special projects and cross-department initiatives on the Superintendent's behalf.
17. Serve as liaison among the Superintendent, Board members, staff, families, community partners, and the public.
18. Respond to inquiries regarding district policy, procedure, and Board process with accuracy and appropriate discretion.
19. Assist with the preparation and submission of required reports to the Public Education Department and other agencies.
20. Assist in the oversight of school activity funds and federal program funds, ensuring compliance with applicable regulations.
21. Perform administrative and office support functions as needed to sustain the operation of the Office of the Superintendent.
22. Other duties as assigned in support of the Superintendent and Board of Education.

Qualification Requirements

Knowledge of:

Board of Education governance, including parliamentary procedure (Robert's Rules of Order) and district bylaws

New Mexico Open Meetings Act requirements and posting timeframes

District policies and administrative regulations, and the policy drafting process

Microsoft Office and Google Workspace

Ability to:

Exercise sound judgment and political awareness, including working through competing interests and deciding which matters need the Superintendent's attention

Handle confidential personnel, legal, and governance matters with a high level of discretion and professionalism

Write and edit with the precision needed for documents that carry legal weight

Analyze data and build and interpret data summaries for decision-makers

Manage multiple high-stakes priorities at once and anticipate needs before they arise

Learn and use new tools and technology

Required Qualifications:

1. Bachelor's degree in public administration, business management, education, political science, communications, or a related field.
2. At least five years of progressively responsible experience in executive support, public administration, policy, project management, or a comparable professional role.
3. Proven success supporting a superintendent, chief executive, executive director, or equivalent in a high-visibility, fast-paced environment.
4. Demonstrated record of handling confidential personnel, legal, and governance matters with a high level of discretion and professionalism.
5. Completion of training in parliamentary procedure (Robert's Rules of Order) within the first 90 days of employment, if not already held.

Preferred Qualifications:

1. Master's degree.
2. Training or certification in parliamentary procedure (Robert's Rules of Order).
3. Experience in K-12 education, a school district, or a government or public-sector office (strongly preferred).
4. Experience preparing materials for a governing board, commission, or council.
5. Familiarity with open meetings requirements.
6. Familiarity with district platforms such as Synergy, Frontline, or Tyler Technologies.

Physical Requirements: Ability to perform the job and access the environment for which you are hired. The following may be required: Sitting, standing, lifting, moving about the room or school, carrying (up to 50 pounds), reaching, squatting, kneeling, prolonged typing, physical ability to type on a keyboard terminal, and moving light furniture.

Equipment/Technology Handled: Must know how to properly operate or be willing to learn to operate all multimedia equipment including current technology.

Work Environment: On-site attendance is mandatory. Office environment with routine use of computers and office equipment. Evening and weekend work is required in connection with Board meetings and district events.

Terms of Employment: Salary and work calendar established yearly by the district.

All GMCS schools are eligible for the Public Service Loan Forgiveness Program (PSLF).

All applicants must upload copies of official transcripts or evaluations of foreign transcripts from any and all accredited colleges/universities attended by you for review in order to be considered for this position.