Job Description

Reports To: Principal
FSLA Status: Non-Exempt
Compensation: 125 - Elementary; 140 - Middle School; 141 - High School (Salary determined by experience.)
Work Days: 210; 215; 242
FTE: 1.00

Principal Secretary

Position is responsible for providing administrative support to the Principal(s).

Essential Duties:

• Prepares various correspondence, brochures, forms and material orders for the Principal as directed.
• Receives and routes all incoming mail to the appropriate invidivuals.
• Receives all maintenance requests and dissiminates the information to the Building Mechanic at the campus.
• Prepares all Worker's Compensation claim documentation and submits to the Worker's Compensation department.
• Acts as a timekeeper for all staff at the assigned campus receiving and inputting time into SAP and maintaining all leave request forms.
• Maintains Principal's calendar and appointment scheduling.
• Responsible for subsititue teacher sign in and setting class coverage schedule when no substitute has been assigned.
• Issues/collects classroom keys for the teaching staff each school year.
• May distribute medications to students when no nurse is present at the school.
• Performs various clerical duties including answering phones, greeting and screening visitors, making copies, etc.
• Performs other duties as assigned.

Minimum Qualifications (Knowledge, Skills and/or Abilities Required):

• High School Diploma or GED required plus one of the following:
  • Hold an Associate's Degree or higher; Completed at least two years (48 credit hours) of college study; Passed the OGET test; Pass the Education Testing Service Parapro Assessment Test (passing score is 455) or the Workkeys Assessment (Passing score is 4 or better on all three parts).
• Knowledge of standard office practices, procedures, equipment and clerical techniques.
• Excellent communication skills both written and verbal.
• Working knowledge of AESOP and SAP preferred.
• Excellent computer skills involving the Microsoft Office Suite.
• Ability to efficiently edit memos, tests and other instructional documents.
• Ability to establish and maintain effective working relationships with others using good judgment, tact, and courtesy.
• Ability to follow complex oral and written instructions, and work independently.
• Ability to serve as a team member in a collaborative department suite.

*Relevant experience may be substituted for formal education at a 2:1 ratio. Therefore, for every 1 year of college lacking, 2 years of directly relevant experience may be substituted.

Physical/Mental Requirements:

• Able to sit and stand for extended periods of time
• Exhibit manual dexterity to enter data into a computer
• Able to see and read a computer screen and printed material with or without vision aids
• Hear and understand speech at normal levels, outdoors and on the telephone
• Speak in audible tones so that others may understand clearly
• Physical agility to lift up to 25 pounds, to bend, stoop, climb stairs, walk and reach
• Duties are normally performed in an office environment.
• The noise level in the work environment is usually moderate.

Work Environment:

• Office duties will be performed in a well-lighted, climate controlled environment.
• Driving personal vehicle within and outside the district.

This job description is not intended to be all inclusive. The employee will also perform other reasonably related business duties as assigned by the supervisor or appropriate administrator. Oklahoma City Public Schools reserves the right to, update, revise or change job duties as the need prevails. This document is for communication only and not intended to imply a written or implied contract of employment. The Board of Education and Superintendent may approve alternatives to the listed qualifications.