Commonwealth of Virginia

17015 - CEI Procurement Specialist

Commonwealth of Virginia  •  Mechanicsville, VA (Onsite)  •  7 days ago
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Job Description

Provide support in the oversight and governance of the Construction Engineering and Inspection (CEI) Program, supporting all nine VDOT Districts in the full procurement lifecycle and play a dynamic role in Contract Administration. This position will act as a high-level subject matter expert and play a central role in collaborating with Industry and fostering strong working relationships with the Districts and our partners.

How you will contribute:

  • Contract Administration: Coordinate and analyze feedback on contracts. Recommend default action or contract cancellation and find alternative services. Serve as contract administrator or designate a contract administrator to ensure terms and specifications and scope are met. Serve as liaison between vendors and users.
  • Contracts and Documentation: Assist users in selecting best procurement methods and documentation requirements. Make contract documents available to users and determine appropriate goods and services for term contracts. Provide guidance to end users on contract related discrepancies.
  • Guidance: Provide guidance to cross functional teams, guiding the development of CEI services contract requirements, terms and conditions, and the lead the selection processes for the VDOT. Analyze and evaluate complex and/or high volume of procurements, communicate results, and make recommendations and decisions in partnership with internal/external stakeholders, subject matter experts, and Office of the Attorney General (OAG). Assist with guiding leadership and executives and maintaining effective working relationships with stakeholders and all levels of employees. Build partnerships, instills trust, and works collaboratively with others to meet shared objectives.
  • Procurement of Professional Services: Provide procurement and contracting of professional services supporting all nine VDOT Districts in all aspects of the procurement lifecycle. Act as a high-level subject matter expert throughout the full lifecycle of CEI procurements. Spearhead efforts in planning, procurement assistance, training development, and technical support for all nine Districts and Central Office staff. Develop and provide oversight for contract administration for CEI services contracts including maintaining, developing policy and procedures in accordance with applicable laws and policies. Collaborate with Industry stakeholders to foster strong working relationships with the Districts and our partners and to provide transparency, innovation, and successful project outcomes. Practices good business acumen interpreting and applying understanding to make continual service improvements and better business decisions.


  • What will make you successful:
  • Ability to communicate effectively orally and in writing.
  • Ability to operate in an independent manner to achieve objectives as a team leader for improvements in efficiency and effectiveness in procurement and material management.
  • Ability to plan, organize and prioritize work.
  • Ability to provide thorough procurement oversight and guidance to customers and ensure compliance with laws, policies and procedures.
  • Ability to use logic and reasoning to identify strengths and weaknesses of alternative solutions to problems.
  • Knowledge of contract administration policies and procedures.
  • Knowledge of federal, state and local procurement laws, regulations, policies and practices.
  • Knowledge of the principles, practices and techniques of large scale governmental procurement.
  • Knowledgeable in procurement activities such as competitive sealed bidding, competitive negotiation processes associated with commodities and professional and non-professional services.
  • Skill in preparing contract documents and procurement documentation.
  • Skill in the use of computers and software applications.

  • Minimum Qualifications:
  • Ability to build partnerships and works collaboratively with others.
  • Ability to collect, compile, and accurately analyze information.
  • Ability to communicate effectively orally and in writing.
  • Ability to manage multiple assignments, organize work, and coordinate activities across a diverse group of people.
  • Knowledge of Construction and/or Construction Engineering and Inspection.
  • Knowledge of FOIA principles related to contract activities.
  • Knowledge of Federal statutory requirements related to procurements and contract administration
  • Knowledge of state and federal procurement policies and procedures.
  • Knowledge of statewide central electronic procurement systems, financial systems, data warehouse management systems, and advertising platforms.
  • Knowledge of the Code of Virginia and the Virginia Public Procurement Act (VPPA).
  • Knowledge of the principles and practices of contract administration and contract management.
  • Skill in Microsoft Office (e.g. MS Word, MS Excel, MS PowerPoint, MS Outlook, MS Teams), and Adobe Acrobat Pro.

  • Additional Considerations:
  • A combination of training, experience, or education in Construction, Construction Engineering and Inspection, Procurement or related fields.
  • Experience managing procurement of professional services for a large, diverse business organization.
  • Possession of Virginia Contracting Associate (VCA) certification.

  • Click below to learn more about the Competency Model associated with this Position:
    Competency Model

    Physical Requirements



    VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.
    VDOT Code of Ethics
    Standards of Conduct

    Physical Requirements


    VDOT utilizes a market based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

    In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.

    Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer.
    Please be aware all VDOT positions require pre-employment screenings. These screenings may include the following:

    • Fingerprint based Criminal History Background Check
    • DMV Record Check
    • Work History Verification
    • References
    • Pre-employment physical
    • Drug screen
    Commonwealth of Virginia

    About Commonwealth of Virginia

    The Commonwealth of Virginia is located in the South Atlantic region of the United States. It was the 10th state to be admitted to the Union on June 25, 1788. Home to approximately 8 million residents, Virginia is the 12th most populous state in the United States. The capital is Richmond, and its most populous city is Virginia Beach.

    The narrative history of the Commonwealth of Virginia often begins with the founding of Jamestown in 1607, near what is now modern day Williamsburg, Virginia. Jamestown became the first permanent English settlement in the New World, and the Virginia General Assembly, established on July 30, 1619, is now recognized as the oldest legislative body in the western hemisphere. When Virginia became a royal colony in 1624, the robust tobacco trade that had been developing in Virginia helped establish the American colonies as a powerful economic force. During the American Revolution, Virginia witnessed the final surrender of British forces at Yorktown and later became known as the birthplace of many revolution-era figures and future American presidents, including George Washington and Thomas Jefferson. To date, 8 United States presidents have been born in Virginia, more than in any other state.

    The modern government of Virginia is nearly identical in structure to the federal government, and is divided into 3 branches, these being the executive, legislative, and judiciary branches. The Virginia General Assembly is comprised of the 100-member House of Delegates and the 40-member Senate. A governor and lieutenant governor are elected every 4 years. Governors cannot be elected to or serve consecutive terms. Virginia’s judicial system consists of the Supreme Court of Virginia and the Court of Appeals of Virginia, the Circuit Courts, and the lower General District Courts and the Juvenile and Domestic Relations District Courts. Virginia has 13 electoral votes in presidential elections, and possesses 11 seats in the U.S. House of Representatives.

    Industry
    Government & Public Safety
    Company Size
    1,001-5,000 employees
    Headquarters
    Richmond, VA
    Year Founded
    1776
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