Job Description

We are looking to recruit an experienced Office Admin for our well-established client in the childcare industry.

This role will support the growth, performance, and success of the company by providing administrative support to various stakeholders within the company and ensuring the smooth operation of all the company's administrative functions.



 Responsibilities

General office administration

• Manage phone calls, correspondence (emails, letters, customer inquiries, etc) incoming & outgoing.
  
• Paper & electronic file management & archiving.
  
• Renewing memberships & subscriptions as required.
  
• Process & track purchase orders.
  
• Updating documentation, creating presentations, and providing reports as required.
  
• Manage office vendors & service contractors.
  
• Ensuring GDPR compliance at all times.
  
• Management of various social media platforms.

Regulatory Compliance

• Submit & log regulatory notifications as required (Tusla, HSE, EHO, HSA, etc).
  
• Updating system databases for various Government subsidy schemes (ECCE, NCS) 

Internal Systems

• Updating/creating forms on Child Paths.
  Creating new sites/branches as required.
  Supporting managers with queries as required

Adhoc EA duties on behalf of CEO, Managing Directors & Operations as required to include:

• Diary management
  
• Travel itineraries/arrangements.

Assist with the management of maintenance across all centers including:

• Working with internal maintenance professionals, 3rd party maintenance contractors, and service managers to ensure all maintenance requirements are being carried out & recorded correctly.
  
• Process & track maintenance requests both internal & 3rd party.
  
• Prioritizing requests and working with the maintenance team to schedule site visits.
  
• Ensure PPM site visits are being carried out & records are received.
  
• Diary management - adding visits to the calendar, scheduling & booking site visits.
  
• Obtaining quotes for maintenance works required) & the follow-up required.

Provide logistic support for meetings/training/workshops/events by:

• Sending invites.
  
• Booking training/workshops as required and maintaining records of same.
  
• Booking/setting up venues.
  
• Booking accommodation as required.

Requirements

• 3 years experience in an administrative role.
  
• Self-motivated, with excellent attention to detail, and an internal drive to produce high-quality work.
  
• Good decision-making skills and the ability to function well under stress while working in a fast-paced environment.
  
• Strong verbal and written communication skills.
  
• Highly skilled with Microsoft Office (Word / Excel / PowerPoint / Outlook / Teams).
  
• Flexible attitude, excellent interpersonal skills, and the ability to work well with all levels of internal management and colleagues required.
  
• Experience in professional communication with clients and suppliers.
  
• Ability to manage and prioritize workload.
  
• Project coordination experience is desirable.
  
• Knowledge of Early Years Education & School-Age Childcare sectors is desirable.
  
• Experience in digital marketing is desirable.

Package

• 30k - 35k
  
• Employee Assistance Programme (EAP)
  
• Continuing Professional Development (CPD)
  
• Educational Assistance
  
• Colleague Recognition Rewards
  
• Access to HSF Health Care Plan
  
• Exclusive Colleague Lifestyle & Learning Discount Platform
  
• The referral bonus for introducing new colleagues
  
• 20 days annual leave (pro-rata for part-time colleagues)
  
• Holiday increments based on length of service
  
• Further development and training within the industry
  
• Progression opportunities within the company
  
• The salary scale for progression within the company
  
• The opportunity to work with a team of dedicated childcare professionals