Job Description

This role will support the growth, performance, and success of a small team of administrative assistants in a well-established childcare company.

Responsibilities

• Lead the administration team to ensure the smooth day to day running of the administrative function of the company.
  
• Work closely with the Operations Manager to plan, delegate & support the team in completing tasks in a timely manner to meet set deadlines.
  
• Communicate in a professional manner as the first point of contact between employer and service providers, parents & potential customers.
  
• Manage office vendors and service contractors.
  
• Responsible for scheduling expenditures; analysing variances; initiating corrective actions and keeping accurate records.
  
• Manage and fine-tune processes to keep the office organised and running smoothly.
  
• In conjunction with the Operations Manager work to manage, revise and/or implement office policies by establishing standards and procedures.
  
• Ensure various insurances are up to date and submit and log insurance notifications as required.
• Submit and log regulatory notifications (Tusla, etc.) as required
• Primary internal contact for all things workspace related.
• Monitoring the renewals of memberships & subscriptions as required.

Requirements

• 2 years + experience in a supervisory or senior administrative role.
  
• Self-motivated, excellent attention to detail, and an internal drive to produce high-quality work.
  
• Good decision-making skills and the ability to function well under stress while working in a fast-paced environment.
  
• Strong verbal and written communication skills.
  
• Highly skilled with Microsoft Office (Word / Excel / PowerPoint / Outlook / Teams).
  
• Flexible attitude, excellent interpersonal skills, and the ability to work well with all levels of internal management and colleagues required.
  
• Experience in professional communication with clients and suppliers.
  
• Ability to manage and prioritise workload.
  
• Project coordination experience desirable.