Job Description

Key Result Areas:

• Contribute to the development of recruiting plans and strategies and their implementation.
• Review and improve Talent Acquisition policies and procedures on a regular basis and make any needed changes.
• Lead and supervise QF wide recruitment initiatives & to develop integrated strategy with alignment to QF workforce plans.
• Collaborate with the Talent Acquisition Director to develop the annual Talent Acquisition budget.
• Participate in setting objectives for the Talent Acquisition team in order to improve Talent Acquisition Department staff performance and increase productivity
• Receive recruitment requests for approved position vacancies; place internal and external advertisements and announcements, including on the QF Website and social media, in order to source CVs
• Coordinate arrangements for participation in recruiting opportunities such as job fairs, exhibitions, and conferences; attend as assigned
• Conduct research to identify and recommend executive search firms, as needed. Serve as the focal point for contracted recruitment agencies. Coordinate requests for contract payments
• Review the performance of recruitment agencies and recruitment websites to inform future service arrangements
• Review and improve talent on-boarding experience by applying best practices & solutions
• Review, screen, and vet CVs; forward suitable ones to the relevant hiring entity with a summary of each candidate’s skills, experience, and qualifications
• Obtain short-lists from hiring entities; contact short-listed candidates to determine their availability & interest, and conduct initial interviews via phone
• Represent Human Capital (HC) at job interviews to provide any needed guidance and to ensure that they are conducted in adherence to QF HC policies and procedures
• Receive candidate selections from hiring entities; check candidate qualifications to ensure that minimum requirements of the position are met, and contact candidates to request additional information and required documents. Coordinate reference checking to support hiring decisions
• Prepare offer proposals and issue official offer letters to initiate the hiring process
• Supervise completion of formalities in regard to visas, police clearances, airline tickets, medical checkups, accommodations, initial transportation, etc.; create staff numbers on the ERP
• Supervise completion of recruitment records, documentation, and statistical reporting to ensure that required paperwork is completed accurately and in a timely manner
• Coordinate with the Talent Acquisition Officer to send thank-you emails to unsuccessful candidates; ensure that their details are entered into the candidate database for future reference
• Analyze recruitment requests that require exception approvals from senior management, as directed
• Generate reports, such as the monthly Talent Acquisition report, as required or requested for management information
• Promote QF’s reputation as a “best place to work”

Minimum Knowledge, Skills and Experience:

• Bachelor’s degree in Human Resources, Business Administration, Social Sciences or other relevant field; Master’s preferred
• 6-8 years of Talent Acquisition experience, including exposure to other key HR functions and activities and knowledge of HR best practices
• Excellent planning, organizational, analytical, and time management skills
• Excellent interpersonal communication and customer service skills with a high degree of tact and discretion
• Excellent writing skills with the ability to draft and edit a variety of written reports and communications and to articulate ideas clearly and concisely; Arabic proficiency is an advantage
• Proficiency in MS Office applications; knowledge of HRIS and recruiting software preferred