Job Description

Key Result Areas:

Contribute to the development of recruiting plans and strategies and their implementation

Receive recruitment requests for approved position vacancies; place internal and external advertisements and announcements, including on the QF Website and social media, in order to source CVs

Coordinate arrangements for participation in recruiting opportunities such as job fairs, exhibitions, and conferences; attend as assigned

Conduct research to identify and recommend executive search firms, as needed. Serve as the focal point for contracted recruitment agencies. Coordinate requests for contract payments

Review, screen, and vet CVs; forward suitable ones to the relevant hiring entity with a summary of each candidate’s skills, experience, and qualifications

Obtain short-lists from hiring entities; contact short-listed candidates to determine their availability & interest, and conduct initial interviews via phone

Represent Human Capital (HC) at job interviews to provide any needed guidance and to ensure that they are conducted in adherence to QF HC policies and procedures

Receive candidate selections from hiring entities; check candidate qualifications to ensure that minimum requirements of the position are met, and contact candidates to request additional information and required documents. Coordinate reference checking to support hiring decisions

Prepare offer proposals, negotiate offers, and issue official offer letters to initiate the hiring process

Supervise completion of formalities in regard to visas, police clearances, airline tickets, medical checkups, accommodations, initial transportation, etc.; create staff numbers on the ERP

Follow up on candidates through to completion of the onboarding process

Supervise completion of Talent Acquisition records, documentation, and statistical reporting to ensure that required paperwork is completed accurately and in a timely manner

Coordinate with the Talent Acquisition Officer to send thank-you emails to unsuccessful candidates; ensure that their details are entered into the candidate database for future reference

Generate reports, such as the monthly Talent Acquisition report, as required or requested for management information

Promote QF’s reputation as a “best place to work”

Other reasonable tasks as assigned by supervisor

Minimum Knowledge, Skills & Experience:

• Bachelor’s degree in Human Resources, Business Administration, Social Sciences or other relevant field; Master’s preferred
• 6-8 years of Recruitment /Talent Acquisition, including exposure to other key HC functions and activities and knowledge of HR best practices
• Excellent planning, organizational, analytical, and time management skills
• Excellent interpersonal communication and customer service skills with a high degree of tact and discretion
• Excellent writing skills with the ability to draft and edit a variety of written reports and communications and to articulate ideas clearly and concisely; Arabic proficiency is an advantage
• Proficiency in MS Office applications; knowledge of HRIS and recruiting software preferred