Commonwealth of Virginia

09220 - Business Coordinator

Commonwealth of Virginia  •  Mechanicsville, VA (Onsite)  •  3 days ago
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Job Description

Coordinate a variety of business functions for assigned program area. Provide guidance to administrative or business staff. Ensure activities are prioritized based on organizational need. Tracks projects and develops reports for program area. Coordinate functions for budget development and monitoring, financial and account management, records management, procurement and administrative activities. Perform special duties as assigned.

How you will contribute:

  • Accounting: Ensure payments for goods and services are processed in compliance with policies and procedures. Maintain accounting records and files. Analyze financial transactions, verify payment documents and perform data reconciliations.
  • Budgeting: Assist in developing assigned budget. Supply projected costs, monitor expenditures and prepare financial status reports.
  • Business Management: Recommend resolution to administrative or business problems resulting in an effective program. Lead, manage and direct new processes to streamline workflow.
  • Business and Administrative Support: Provide administrative support services to assigned program area.
  • Contract Administration: Process, verify and track assigned contracts. Analyze contract documents. Ensure change orders are processed appropriately. Serve as first point of contact with vendors to resolve routine contract administration problems.
  • Perform duties as assigned.:
  • Procurement: Prepare requisitions and purchase orders for goods and services in compliance with established policies and procedures. Procure items from state contract and resolve billing discrepancies. Review procurement records to ensure financial activities comply with state and VDOT requirements.
  • Program Analysis and Reporting: Research and compile data and prepare reports or presentations for a variety of programs or projects.
  • Records Management: Organize and maintain records for assigned program area per established retention schedules and policies.
  • Special Assignments: Assume responsibility for special projects and assignments.


  • What will make you successful:
  • Ability to analyze data and reach logical conclusions.
  • Ability to communicate effectively orally and in writing with internal and external customers.
  • Ability to establish and maintain effective working relationships with all levels of agency management and with vendors.
  • Ability to interpret laws, regulations, policies, and procedures.
  • Ability to prepare and analyze financial information and prepare accurate status reports.
  • Ability to solve problems and make decisions.
  • Comprehensive knowledge of office policies, procedures and practices.
  • Knowledge of accounting practices and procedures to include GAAP.
  • Knowledge of budgeting principles and practices.
  • Knowledge of business principles and procedures.
  • Knowledge of procurement practices and procedures.
  • Knowledge of records management and retention procedures and schedules.
  • Proficiency in financial computer programs, MS Word, Excel.
  • Skill in collecting and analyzing data and preparing reports or presentations.
  • Skill in the use of computers and software applications.

  • Minimum Qualifications:
  • Experience using financial management and budgeting computer programs.
  • Experience with Word, Excel, Access
  • Knowledge of GAAP, accounting policies, practices, procedures.
  • Knowledge of budget development and monitoring.

  • Additional Considerations:
  • A combination of training, experience or education in Business, Accounting or related field desired.
  • Administrative experience coordinating a variety of business functions for a designated program area.
  • Experience using Cardinal system.
  • Experience with state budgeting practices and procedures.

  • Click below to learn more about the Competency Model associated with this Position:
    Competency Model


    Physical Requirements
    Physical Requirements



    VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.
    VDOT Code of Ethics
    Standards of Conduct


    Physical Requirements
    Physical Requirements


    VDOT utilizes a market based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

    In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.

    Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer.
    Please be aware all VDOT positions require pre-employment screenings. These screenings may include the following:

    • Fingerprint based Criminal History Background Check
    • DMV Record Check
    • Work History Verification
    • References
    • Pre-employment physical
    • Drug screen
    Commonwealth of Virginia

    About Commonwealth of Virginia

    The Commonwealth of Virginia is located in the South Atlantic region of the United States. It was the 10th state to be admitted to the Union on June 25, 1788. Home to approximately 8 million residents, Virginia is the 12th most populous state in the United States. The capital is Richmond, and its most populous city is Virginia Beach.

    The narrative history of the Commonwealth of Virginia often begins with the founding of Jamestown in 1607, near what is now modern day Williamsburg, Virginia. Jamestown became the first permanent English settlement in the New World, and the Virginia General Assembly, established on July 30, 1619, is now recognized as the oldest legislative body in the western hemisphere. When Virginia became a royal colony in 1624, the robust tobacco trade that had been developing in Virginia helped establish the American colonies as a powerful economic force. During the American Revolution, Virginia witnessed the final surrender of British forces at Yorktown and later became known as the birthplace of many revolution-era figures and future American presidents, including George Washington and Thomas Jefferson. To date, 8 United States presidents have been born in Virginia, more than in any other state.

    The modern government of Virginia is nearly identical in structure to the federal government, and is divided into 3 branches, these being the executive, legislative, and judiciary branches. The Virginia General Assembly is comprised of the 100-member House of Delegates and the 40-member Senate. A governor and lieutenant governor are elected every 4 years. Governors cannot be elected to or serve consecutive terms. Virginia’s judicial system consists of the Supreme Court of Virginia and the Court of Appeals of Virginia, the Circuit Courts, and the lower General District Courts and the Juvenile and Domestic Relations District Courts. Virginia has 13 electoral votes in presidential elections, and possesses 11 seats in the U.S. House of Representatives.

    Industry
    Government & Public Safety
    Company Size
    1,001-5,000 employees
    Headquarters
    Richmond, VA
    Year Founded
    1776
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