Job Description
Administer, manage and maintain statewide programs ensuring VDOT compliance and accountability with DOA requirements to include compliance with GAAP and GASB 34. Record, report, bill and collect on outstanding project receivables and other debts owed to VDOT. Monitors the reimbursement process of eligible expenditures posted in Cardinal financial system.
How you will contribute:
Accounts Receivable Policies: Maintain relevant accounting procedures in accordance with Commonwealth Accounting Policies and Procedures governing accounts receivable.
Accounts Receivable Processes: Conduct receivables processing activities which includes receiving agreements from outside parties to initiate or update federal or non-federal project billings in Cardinal. Review, validate and send bills received for payment for federal or non-federal projects. Review project expenditures and performance for accurate amounts and timelines and research billing issues as needed.
Division Representation: Serve as lead point of contact for billing questions. Represent Fiscal Division during agency wide trainings, task forces and meetings pertaining to contract billing. Facilitate resolution billing issues and problems, providing guidance and direction to VDOT divisions and districts.
Financial Analysis: Prepare special reports and analyses when requested by management. Review and analyze financial data. Prepare reports timely and accurately and ensure deadlines are met. Compile and present specific statements and reports as requested with accurate data by specific due date.
Policies and Procedures: Maintain relevant accounting procedures in accordance with Commonwealth Accounting Policies and Procedures. Perform and document ad-hoc analyses of business processes, complex financial data, issues and problems to support fiscal operations. Identify and communicate new procedures to improve efficiency and effectiveness where appropriate.
Project Billing Closeouts: Monitor project billing closeout process, troubleshoot outstanding issues, perform close-out and quality review activities. Deactivate contract agreements in Cardinal.
Systems and Data Accuracy : Work with Cardinal and other IT system resources to troubleshoot and resolve issues and system errors. Perform reconcilitation activities to ensure funds are received and posted correctly in Cardinal. Make correcting adjustments to project agreements. Follow-up with appropriate parties to ensure payment received or refund is issued.
Technical Accounting Assistance and Guidance: Provide technical assistance and guidance to VDOT divisions and districts on accounting related issues, policies and procedures. Maintain contacts with external entities. Analyze, research, and review financial data and statements and recommend and develop accounting procedures. Respond to inquiries accurately and timely.
What will make you successful:
Ability to apply organizational skills to prioritize work and complete tasks.
Ability to collect and analyze data, assemble and prepare reports and statements covering accounting, legal and financial areas.
Ability to develop and maintain effective working and interpersonal relationships with all divisions and customers.
Ability to perform complex and detailed cost analysis.
Ability to perform in-depth financial reconciliations, journal entries and a variety of other transactions.
Ability to prepare financial management reports to include reconciliation and expenditure reports using a reporting program.
Ability to read, interpret, apply and evaluate compliance with federal, state, and local laws, rules and regulations.
Ability to research, investigate, analyze, reconcile, and evaluate financial data in compliance with federal, state, and local accounting directives and procedures.
Ability to serve as a resource to staff members in areas of special expertise.
Ability to work independently and as a team member within existing guidelines, policies and procedures.
Knowledge of generally accepted accounting principles (GAAP) as applied to governmental organizations.
Knowledge of office practices and procedures, filing systems and coding structures.
Knowledge of requirements and procedures for maintenance of accounting records.
Skill in communicating effectively orally and in writing.
Skill in completing assignments accurately and with attention to details.
Skilled in the use of computers and software applications to include MS Office products and automated financial management software systems.
Minimum Qualifications:
Ability to communicate effectively both orally and in writing.
Ability to effectively manage time and work multiple assignments.
Ability to perform in-depth financial reconciliations.
Ability to prepare financial and statistical reports.
Ability to research, investigate, analyze, reconcile, evaluate financial data in compliance with applicable accounting directives and procedures.
Ability to work as a team member and simultaneously accomplish multiple priorities.
Knowledge of Generally Accepted Accounting Principles (GAAP).
Knowledge of state, federal, agency policies and procedures regarding applicable internal controls.
Skills using automated financial and collection systems.
Additional Considerations:
A combination of training, experience, or education in Accounting, Finance, Business Administration, or related field desired.
Ability to interpret contracts.
Experience in financial analysis, grant and fund accounting and financial management.
Click below to learn more about the Competency Model associated with this Position:
Competency Model
Physical Requirements
Physical Requirements
VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.
VDOT Code of Ethics
Standards of Conduct
Physical Requirements
Physical Requirements
VDOT utilizes a market based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer.
Please be aware all VDOT positions require pre-employment screenings. These screenings may include the following:
- Fingerprint based Criminal History Background Check
- DMV Record Check
- Work History Verification
- References
- Pre-employment physical
- Drug screen
