Job Description
Assist in the administration and monitoring of assigned program area(s). Provide coordination and support to the Virginia Transportation Research Council Program by assisting with the development of annual financial budgets, spend plans data integration, cost-benefit reporting, contracts and expenditure monitoring and tracking. Establishes, posts, and closes out projects and updates to SPOL, TAPD, excel, WP and other databases. Submit budget journal requests to CO for new projects, adjustments, and closeouts.
How you will contribute:
Budgets: Research, plan, develop, administer and monitor budgets and spending plans. Prepare and submit financial accounting and performance reports. Work closely with staff to administer program budgets, multi-year spend plans and making necessary adjustments to ensure on-time and on-budget delivery of projects and services. Provide guidance and technical assistance to others during budget preparation and administration. Monitor expenditures and analyze data for planning and program delivery. Review funding requests, perform cost analyses and make determination for necessary transfer of funds.
Data Management: Perform database analysis. Research, compile, organize, and analyze large amounts of data from various systems and sources; work with teams to revise and update and integrate existing databases and maintain documentation for improvements to existing data, systems, and processes.
Leadership and Business Re-engineering: Provide support and technical assistance to maintain program policies, and procedures. Perform data analysis for compliance with business practices. Coordinate development and implementation of IIM’s and program revisions. Develop and implement training to support program goals and objectives. Monitors performance and reporting activities. Assist managers with on-going program delivery, performance and reporting goals. Recommend resolution to administrative or business problems resulting in an effective program. Lead and manage new processes to streamline workflow.
Project and Contract Management and Cost Benefit Analysis: Coordinate reviews to assess efficient use of available funds, projects and contracts with VTRC Director and staff. Develop, implement and ensure statewide compliance with VDOT policies and procedures. Interpret contract documents and VDOT policies and procedures for VTRC. Tracks contract use, funding and renewals and coordinates with appropriate contracting staff. Manage redistribution of contract changes and submit journal entries for corrections. Compiles and maintains contract files and records. Manage project progress to ensure funding meets on-time and on-budget deliverables. Track, coordinate, monitor and provide financial reports related to routine operating and project costs. Provide updates to management throughout the year. Research and compile data and prepare reports or presentations for a variety of programs or projects.
Records Retention: Ensure all records are maintained and stored according to state records retention policies and procedures.
Reporting and Metrics: Perform management reporting. Create and update various types of reports to support management for assigned program and report on performance metrics. Provide recommendations on new reports as needed and ensure reports address stakeholder and management needs.
What will make you successful:
Ability to analyze data and compile information into technical reports.
Ability to identify and organize necessary data to arrive at logical conclusion.
Ability to interpret and apply state and federal laws, rules and regulations related to program area.
Ability to work and communicate effectively orally and in writing with diverse groups.
Knowledge of administrative, managerial and leadership principles and practices.
Knowledge of records retention practices.
Knowledge of using Power BI applications.
Skill developing and managing large data sets and integrating data from different sources and across different platforms
Skill in the use of computers and software applications.
Minimum Qualifications:
Ability to apply logic and reasoning to identify and analyze program areas and recommend various solutions consistent with applicable regulations and policies.
Ability to gather, analyze, interpret data, prepare technical reports and presentations.
Ability to interact and communicate effectively with customers.
Ability to prepare reports and make recommendations.
Ability to read and interpret policies and procedures.
Ability to research, analyze, and format financial data and integrate data into existing databases.
Ability to work independently to set priorities and schedules, resolve issues and make decisions.
Knowledge of Power BI and similar applications.
Knowledge of budgeting principles and practices.
Knowledge of contract development, funding and administration
Knowledge of record retention policies and requirements.
Skill in developing spending plans and managing financial records.
Skill in developing, managing multi-year budgets in financial management systems.
Skill in establishing and managing new projects in agency databases; processing budget journal requests and closing out projects in financial systems.
Skill in managing and processing expenditure certifications.
Skill in the use of computers and Micro-Soft Offices Products.
Skill in working with business and financial information systems.
Additional Considerations:
A combination of training, experience, or education in Business Administration, Data Analytics, Research Administration or related field desired.
Knowledge of Finance, Accounting, and Business Administration in a government organization.
Knowledge of programming in excel VBA (Visual Basic Applications).
Knowledge of statistical methods and data analysis.
Prior work experience in a research environment.
Prior work experience with financial management systems (ie. Cardinal).
Skill in conducting needs assessments and evaluating business processes.
Click below to learn more about the Competency Model associated with this Position:
Competency Model
Physical Requirements
VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.
VDOT Code of Ethics
Standards of Conduct
Physical Requirements
VDOT utilizes a market based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.
Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer.
Please be aware all VDOT positions require pre-employment screenings. These screenings may include the following:
- Fingerprint based Criminal History Background Check
- DMV Record Check
- Work History Verification
- References
- Pre-employment physical
- Drug screen
