Job Description

ADMINISTRATION – IMPORT & EXPORT STAFF

SECTION A – GENERAL INFORMATION

• Position Title:
  Administration – Import & Export Staff
• Department:
  Administration – Human Resources Department
• Work Location:
  Company Office, Km 10, Bachiang, Champasak, Laos

Basic Benefits:

• Salary: USD 460 – 600/month
• Social insurance, meal allowance, holiday bonus
• Accommodation provided (staff housing area)

SECTION B – JOB PURPOSE

Assist the Department Manager in carrying out tasks related to administration, internal communication, protocol & hospitality, government relations, and office administration in compliance with local regulations and company policies.

SECTION C – KEY RESPONSIBILITIES

1. Administrative Documentation & Internal Communication

• Organize the receipt, issuance, registration, and filing of incoming and outgoing company documents and records.
• Receive documents submitted for approval, review document formatting, classify records and documents, and submit them to the appropriate department/person in charge.
• Issue and communicate company documents internally and externally.

2. Protocol & External Relations

• Organize logistics and support for company meetings, events, receptions, and hospitality activities for company management.
• Monitor, manage, and purchase goods and gifts for external relations and guest reception purposes.

3. Office Administration

• Handle purchasing procedures and distribution of office supplies, equipment, and daily-use items for office operations.
• Manage and propose maintenance and repair of office facilities, roads, equipment, machinery, and infrastructure.
• Coordinate cleaning services, landscaping, security, and fire prevention & protection activities within the office area.
• Monitor and manage the operations of drivers, security guards, landscaping staff, and pantry/cleaning staff.
• Handle maintenance and servicing of company-owned vehicles and transportation equipment.

4. Information Technology Administration

• Support, implement, and manage IT-related issues used by employees across departments and production units within the company system.
• Research, propose, and provide training on IT applications to improve work efficiency.

5. Compliance Control

• Research and propose improvements to workflows and procedures to enhance operational efficiency.
• Inspect and monitor compliance with internal procedures, regulations, quality control standards, and company/ISO requirements.

6. Import & Export Documentation

• Prepare and review import-export documentation sets.
• Coordinate with logistics providers and customs authorities.
• Track shipment progress and delivery status.
• Coordinate with related departments.
• Maintain and archive import-export records and documents.

7. Other Duties

• Perform other tasks assigned by management.

SECTION D – JOB REQUIREMENTS

1. Education & Experience

• Minimum qualification: Diploma or above.

2. Skills & Competencies

• Proficient in Vietnamese and Lao languages (listening, speaking, reading, and writing).
• Proficient in Microsoft Office applications, especially Excel.
• Strong sense of responsibility, carefulness, honesty, and ability to work under pressure.

3. Other Requirements

• Nationality: Lao
• Good health condition suitable for the job requirements.